When several apartments need work at once, the main risk is losing the differences between them. One unit needs a second turn; another needs a damaged cabinet replaced; a third is waiting for access. A single ‘turnover list’ is useful only if each apartment has a scope and status of its own.
Use shared standards for repeat work and separate records for each unit’s condition, approvals and handover date.
Create one record for each unit
For properties in Mississauga, Brampton or Caledon, start with the full address and unit number. Record the work type, bedroom count, access date, target handover and contact person. Do not use the bedroom count as the scope; it is context for the room-by-room findings.
Add photographs to the correct record as soon as they are taken. A close-up of a broken hinge is useful only if the contractor can identify the unit and cabinet. Keep estimate and invoice references alongside the address so the paperwork remains connected to the work.
Standardize finishes, not assumptions
Create a short building standard for paint, hardware and approved flooring. Then record where each unit differs. A common product list can simplify ordering, but it does not mean every floor, cabinet or fixture is in the same condition.
Ask for repeat work to be described consistently in estimates. This makes changes easier to spot. If one apartment needs preparation beyond the standard turn, separate that work and explain the reason rather than burying it in an average price per unit.
Sequence the units around readiness
Mark a unit ready to start only when access, approvals and the required materials are confirmed. Keep pending decisions visible: an unselected vanity or unavailable flooring can hold up a specific task even when the unit is vacant.
Check requirements with the municipality for each address when the scope goes beyond routine finishes. Mississauga publishes guidance on projects requiring building permits; use the relevant local authority for a Brampton or Caledon property. A common contractor or owner does not make municipal approvals interchangeable.
Reference: City of Mississauga: when a building permit is required
Close units individually
Review completed work unit by unit, with remaining items and completion photographs assigned to the correct address. A building-wide summary should not hide the one apartment still waiting for a fixture.
Send Avey the unit list and your finish standard when requesting coordinated turnover work. Availability and sequencing can then be reviewed against the actual locations and scopes, including nearby Peel communities, rather than inferred from the number of units alone.
Your planning checklist
- Give every unit its own scope and references.
- Attach shared finish standards and individual exceptions.
- Track access, materials and approvals separately.
- Check the authority for each address.
- Approve each unit’s handover individually.
